Rec Center Policies | Texas A&M University-Victoria

Health and Wellness Center Guidelines

The following is a list of general rules and regulations for the use of the Health and Wellness Center (HWC). These policies have been designed to ensure the safety of all HWC members and guests as well as maintain the facility and foster a welcoming environment. Those utilizing the Health and Wellness programs, services and facilities are held accountable to the Student Code of Conduct, including complying with reasonable directions of university officials and administration staff performing their duties. As a valued member of the university community, you have the responsibility to abide by the following policies. It is a privilege to utilize and participate in Health and Wellness Center facilities and programs; it is not a right.

The Health and Wellness Center administration reserves the right to edit, implement new policies, or change policies or the purposes of safety and/or to meet standards of industry best practices.

Departmental Facility Operations

The Texas A&M University-Victoria Rec Center first and foremost provides space for students to recreate, work, and grow. Because of this, we operate differently than a private gym in the following ways:

All facilities managed by the Texas A&M University-Victoria HWC operate based on Texas A&M University-Victoria academic and holiday calendars. Operational hours are established on an annual basis and are posted on our departmental website and social media platforms.
We periodically close or alter our hours of operation due to University events, holiday breaks, and necessary maintenance projects that must be completed outside of the semester terms. These adjusted hours/closures will be posted as early as possible and will be available online and relayed through email communications to the Texas A&M University-Victoria community and HWC members.
We periodically host tournaments and special events that may impact the availability of certain spaces in our facilities.
Most positions are staffed by Texas A&M University-Victoria students. We provide a safe and positive work environment that prepares these individuals for life after Texas A&M University-Victoria. Disrespectful behavior will not be tolerated.

General Facility Access Policies

All members and guests must enter and exit the Health and Wellness Center through the designated entrance.

Access to the Health and Wellness Center requires one of the following:

An active HWC membership
A valid day pass
An approved guest pass, where applicable

All patrons and guests must complete any required waivers and forms before accessing the facility. Completed waivers are valid from September 1 through August 31 of the following year.

Patrons and guests must present a valid photo ID upon entry. Acceptable identification includes:

Paw Pass or university ID card
HWC membership card
Government-issued photo ID

Individuals may also enter if photo verification is maintained in the Fusion Member Management System.

Lending, borrowing or using another individual’s ID is strictly prohibited. Violations may result in the following actions:

The ID will be confiscated and provided to University Police.
The individual using the ID will be denied access to the Health and Wellness Center.
The individual whose ID was improperly used will be suspended from accessing the facility until meeting with HWC administration.
Additional membership or access privileges may be suspended or revoked.

Minor Policies

Minors are defined as anyone under the age of 18. The following policies will be enforced strictly:

A parent or legal guardian must have and maintain an active Rec Center membership.
A parent or legal guardian must accompany the minor during membership purchase. Photo ID verification and proof of relationship may be requested. Examples include: insurance, tax forms, ID, or other legal documents.
A parent or legal guardian must sign a consent form in addition to a waiver on behalf of the minor.
Parents, legal guardians, or minors found in violation of these policies are subject to suspension or loss of membership privileges.

Minors Ages 16-17

Minors ages 16-17 with Rec Center memberships:

May access the facility during all normal operating hours.
May utilize all spaces within The Rec Center.

Minors Ages 5-15

Minors ages 5-15 have restricted access to The Rec Center. The following restrictions apply:

A parent or legal guardian must remain with and supervise the minor at all times while in The Rec Center.
Use of the facility is restricted to Family Hours (opening – 6:00pm daily).
Minors ages 5-15 may only utilize the track and court spaces. Minors may not use fitness equipment, per guidance from the University of Houston System.
Minors are welcome to events specifically marked as family programs and are not permitted to attend Group Fitness programs, Rec Sports events, or programs and special events for adults.

Minors 4 & Under

Minors age 4 or younger do not require a membership. They may be present with a parent or legal guardian with a valid Rec Center membership at no charge, but the following restrictions apply:

A parent or legal guardian must remain within an arm’s reach of their child at all times.
Facility access is restricted to Family Hours (opening – 6:00pm daily).
Parent or legal guardian may only use the track or court spaces with minors age 4 or younger.
Strollers are only allowed on the track between the hours of opening – 5:00pm.

Patron Conduct Expectations

The use of the Health & Wellness Center (HWC) and associated recreational facilities and programs is a privilege, not a right. Participants are expected to be good citizens and respect the rights of others. Individuals who choose to engage in unacceptable behavior may have their access suspended or revoked indefinitely.

Patrons are expected to abide by all policies, procedures, and protocols developed by the Health and Wellness Center administration as well as all university policies.
Harassment or disregard of the directions provided by the staff will not be tolerated and may result in immediate removal from the facility, and/or further disciplinary action.
Physical and/or sexual abuse, misuse/abuse of the facility and/or equipment, or vulgar, obscene, derogatory, or demeaning comments and gestures are unacceptable and may result in disciplinary/legal action, charges for damages, and/or loss of privileges.

Violations of Conduct

If a member is suspended from accessing the HWC due to a conduct violation, a meeting will be required with the Director of Campus Recreation and Fitness, and University Leadership.
A membership that is cancelled due to repeated policy violations, inappropriate behaviors, or gross misconduct will void the right for a refund for the current month. Future months may be refunded.

Disciplinary Actions

Disciplinary actions can include any of the following:

A meeting with the Director of Campus Recreation and Fitness
A suspension period
A probationary period meeting(s) with the Dean of Students (if enrolled A&M-Victoria student)
Charges for damages
Full loss of membership privileges
Legal action

Rights of Due Process – Texas A&M University-Victoria Students

Each student subject to disciplinary action arising from alleged violations of university regulations shall be assured of procedural due process.

At the discipline hearings, an accused student shall be assumed innocent until found responsible, and in the initial hearing, the burden of proof shall rest with those bringing the charges.

In all proceedings, the student shall be guaranteed substantive and procedural due process.

A student can submit an appeal for disciplinary actions or sanctions.

Student and Member Rights

Student Responsibilities

A student has the responsibility to be fully acquainted with the published university policies and procedures and to comply with them and the laws of the land.
A student has the responsibility to recognize that student actions reflect upon the individuals involved and Upon the entire university community. If a student violates any university policy or procedure, the University reserves the right, through due process, to issue a warning, to suspend, or to dismiss any student for conduct that is harmful to members of the university community or damaging to the educational interests of the university.

General Facility Policies

In accordance with the University's tobacco-free policy, the use of any tobacco products (cigarettes, cigars, vape units, etc.) is prohibited on the campus of Texas A&M University-Victoria.
Patrons may not be under the influence of alcohol or drugs.
Patrons should do their part in maintaining the cleanliness of the Rec Center and outdoor spaces. Please place all trash in trash bins, wipe down equipment before and after use, and report any spills to the staff in a timely manner.

Food and Drink

Food, gum, and other similar items are not allowed beyond the Rec Center lobby without prior approval.
Drinks allowed within the Rec Center include water, sports drinks, and/or a protein drink. All drinks should be in spill-proof, break-resistant containers with a resealable lid.
Groups that host approved events through rentals, reservations, or during special events may request food and drinks to be allowed during their event. This request is made through the facility request process.

Appropriate Athletic Apparel

Upper Body

Patrons must wear either a shirt or sports bra while using the Rec Center. This includes use of the outdoor fitness zone.

Lower Body

To use fitness equipment, apparel must be made of athletic material so as to not scratch or damage padding or equipment or become snagged or catch on equipment.
- Once the padding is scratched or torn, bacteria can grow within the padding, posing a potential health risk to patrons. It is also costly to frequently replace padding and sleeves on fitness equipment.
- Clothing must cover the entire buttocks and groin when exercising or moving.

Shoes

Athletic, non-marking, close-toed shoes are required throughout the facility (both indoor and outdoor spaces).
Shoes must be worn at all times within the Rec Center, unless a specific Rec Center approved program allows for no shoes (example: Yoga or Pilates group fitness class).

Exceptions:

Track and Court
- Materials like denim, jeans, slacks/business casual pants, khaki shorts/pants, work skirts, and work dresses are allowed on court spaces and the track areas, but are restricted from fitness zone areas and fitness equipment.
- Business casual shoes that are non-marking and closed-toed may be worn for walking on the track and court spaces provided they are not playing in a game.
Sand Volleyball Court
- Shoes are not required on the sand volleyball court.
Specialty Shoes
- Bike shoes with clips – allowed to be worn during group fitness classes and on the Technogym road bikes on the fitness floor. These shoes should be put on at the bike and minimize any walking or movement where the shoes could potentially damage the floor.
- Dance shoes – Some recreational activities are performed with special shoes. Those are allowed in specific spaces for specific activities.
- Olympic lifting shoes - Shoes designed for Olympic lifting can be worn throughout the facility whether using the Olympic platforms or other equipment.

Restricted Footwear

Cleats, Crocs, sandals, flip-flops, sticking-out toes, high heels, and hard-soled shoes are not allowed.
Removing shoes on Olympic platforms (indoor or outdoor) is not allowed.

Rationale

Wearing athletic shoes prevents slipping, tripping, and other injuries.
Shoes protect the feet from equipment that may be dropped.
Shoes can help contain an injury and prevent contamination if a heavy object is dropped on the foot or if you sprain a part of your foot.
Backless shoes can easily slip off and shoes that do not cover the forefoot do not protect the entire foot from injury.
Shoes that mark the flooring diminish the aesthetics of the facility and can lead to additional costs for cleaning, resurfacing, or replacing the flooring.

Use of Mobility Devices

We recommend that users get clearance by their doctor to exercise and request that they participate cautiously.
Crutches, canes, walkers, and other mobility devices must be kept in a location that is within reach and not hazardous to other users (i.e., not in walking paths).
Members using mobility devices in the weight room must have the ability to re-rack weights and move equipment as needed. If unable to do this safely on their own, the Rec Center reserves the right to require a workout partner or aid (at the expense of the member) to help with these tasks.

Freedom from Discrimination

All HWC Members shall be treated on an equal basis in all areas and activities of the University regardless of race, color, sex, genetic information, religion, age, national origin, disability, veteran status or any other legally protected status. Additionally, for purpose of this policy, the term “Protected Class” includes sexual orientation, gender identity and gender expression.

Welcoming and Safe Space

Patrons should expect to feel safe and welcome while utilizing or participating in the TAMUV Health and Wellness Center facilities and programs. The HWC strives to promote an environment of belonging in all aspects of the university. The University facilitates a respectful environment regarding individual, societal, and global perspectives. The HWC is a place for everyone, regardless of age, gender identity, race, ethnicity, religious preference, sexual orientation, physical ability, disability, veteran status or any other personal identity.
Sexual harassment is not tolerated at the HWC. The HWC is committed to providing an educational, working and living environment where students, faculty, staff and visitors are free from sexual discrimination of any kind. More detailed information related to Sexual Misconduct can be found on the university website.

Accessible Accommodations

The HWC strives to provide accessible equipment and spaces for individuals of all abilities.
Individuals requiring accommodation to use HWC may set up an appointment with disability services to initiate a request.
Use of Mobility Devices
- We recommend that users get clearance by their doctor to exercise and request that they participate cautiously.
- Crutches, canes, walkers, and other mobility devices must be kept in a location that is within reach and not hazardous to other users (i.e. not in walking paths).
- Members using mobility devices in the weight room must have the ability to re-rack weights and move equipment as needed. If they are unable to do this safely on their own, HWC reserves the right to require a workout partner or aid (at the expense of the member) to help with these tasks.

Private Restrooms, Showers and Changing Areas

One family/all-gender private restrooms are available in the HWC facility and include a sink and toilet.
One Family/ADA shower/restroom available in the HWC to include a sink, toilet, shower.

Freedom of Speech, Expression, and Association

The rights of free speech, expression, and association, as defined by the Constitution of the United States and developed by statutory laws and judicial decisions, are guaranteed to every member of the university community.

Rights of Privacy

A student has certain rights with respect to their educational records and personally identifiable information under the Family Educational Rights and Privacy Act (FERPA). The Health and Wellness Center must adhere to the guidelines set by FERPA. See FERPA for more information.
The Health and Wellness Center will not share members personal information including name, address, phone number, or financial information.

Participation in Policy Development

University policy guarantees the right of students to participate in the initiation and development of university policy through shared governance.
A student or member may contact the HWC administration at (361) 485-4583 or email TheHealthandWellnessCenter@tamuv.edu. We strive to respond to all comments in a timely fashion.

Campus Carry Policy

Campus Carry policies are found online.
The Campus and Recreation center is a campus carry exclusion zone, see A&M-Victoria concealed carry exclusion zones.
Weapons of any kind are prohibited in the A&M-Victoria Health and Wellness center; if seen, staff will contact the Police Department immediately.

Appropriate Athletic Apparel

Upper /Lower Body
- Members must wear either a shirt or sports bra while using the HWC. Attire must fully cover the chest
- Clothing must cover the entire buttocks and groin when exercising or moving.
- Clothing, belts, or shoes with exposed metal are prohibited. Weightlifting belts are not allowed to be worn while on the upholstered equipment.
- To use fitness equipment, apparel must be made of athletic material so as to not scratch or damage padding or equipment or become snagged or catch on equipment. Once the padding is scratched or torn, bacteria can grow within the padding, posing a potential health risk to patrons.
Shoes
- Athletic, non-marking, close-toed shoes are required throughout the facility.
- Shoes must be always worn within the HWC, unless a specific HWC approved program allows for no shoes (example: Yoga or Pilates group fitness class).
  - Exceptions:
    - Track and Court
    - Materials like denim, jeans, slacks/business casual pants, khaki shorts/pants, work skirts, work dresses are allowed on court spaces and the track areas but are restricted from fitness zone areas and fitness equipment.
    - Business casual shoes that are non-marking and closed toed may be worn for walking on the track and court spaces provided they are not playing in a game.
  - Specialty shoes
  - Bike shoes with clips – allowed to be worn during group fitness classes and on the Cardio Studio bikes on the fitness floor. These shoes should be put on at the bike and minimize any walking or movement where the shoes could potentially damage the floor.
  - Dance shoes – Some recreational activities are performed with special shoes. Those are allowed in specific spaces for specific activities.
  - Olympic lifting shoes - Shoes designed for Olympic lifting can be worn throughout the facility
  - Restricted footwear
  - Cleats, Crocs, sandals, flip-flops, sticking feet, high heels and hard-soled shoes are not allowed. Removing shoes from Olympic platforms is not allowed.

Rationale

Wearing athletic shoes prevents slipping, tripping, and other injuries. Shoes protect the feet from equipment that may be dropped. Shoes can help contain an injury and prevent contamination if a heavy object is dropped on the foot or if you sprain a part of your foot. Backless shoes can easily slip off, and shoes that do not cover the forefoot do not protect the entire foot from injury. Shoes that mark the flooring diminish the aesthetics of the facility and can lead to additional costs for cleaning, resurfacing, or replacing the flooring.

Policy Enforcement

HWC staff may deny entry, restrict facility use, suspend access or revoke membership privileges when a patron fails to comply with these policy or with applicable safety requirements.

Hours of operation

Monday - 8:00 a.m.-8:00 p.m. [Labor Day Modification]
Tuesday - Thursday 6:30 a.m.-10:00 p.m.
Friday 6:30 a.m.-8:00 p.m.
Saturday 10:00 a.m.-6:00 p.m.
Sunday 2:00 p.m.-10:00 p.m.

Note: University holiday closures could affect normal operating hours please check website for updates.

READY TO JOIN?

Explore your options.

Health &Wellness Center Schedule